 Party
Ideas
Planning a Large Party
Hosting Large Parties with
Ease: 12 Steps to Party Perfection
If you don't entertain often,
planning a party for 25 or more guests can seem like an impossibly
difficult task. But if you plan ahead and stay organized, hosting and
planning a large party can be easy and fun! Just follow these 12
steps and you'll be ready to relax when your guests arrive.
1) Make up your party guest list.
2) Set a date and time for the party.
3) Decide where to have the party
(if not in your home). Talk to hosts of parties you've attended and
call caterers to get party location ideas.
4) Establish the party theme or
style of the party.
5) Send out invitations for the party.
6) Create an outline of the party
details - from beginning to end.
7) Set your party budget.
Guesstimate the costs of party invitations, decorations, food,
drinks, entertainment, activities, party favors, rental items, and
staff, if needed.
8) Create a party file box with
an index card to represent each step in the party planning process.
Shuffle and work the cards as you tackle your party to-do list. By
party time, each detail should be taken care of and all of the index
cards should be filed in the "done" section.
9) Consult friends and family for
vendor recommendations for the party, then call for bids and make
reservations. Think caterers, servers, musicians, rental companies,
florists, and decorators. Once you've chosen party vendors and agreed
on rates, set up appointments to make final decisions on party food,
decor, timing, and other details. If your party is especially large
and you feel overwhelmed you can always enlist the help of a party
planner to oversee the set up, planning and execution of the party.
10) Shop for party decor and favors.
11) Set a schedule of
confirmations and deadlines to keep the plan solid. Call all vendors
and helpers the day before the party to go over the party details.
Set a precise and to-the-minute time schedule for your party and give
a copy to all vendors and helpers.
12) Relax and enjoy yourself at
the party as the fun begins.
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